Privacy Policy
1. Introduction
mygaide (“we”, “us”, or “our”) respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect personal data in accordance with the EU General Data Protection Regulation (GDPR / AVG).
This Privacy Policy applies to all users of www.mygaide.com and to all services offered by mygaide.
2. Data Controller
The data controller responsible for processing personal data is: mygaide
Website: www.mygaide.com
Email: info@mygaide.com
Registered in: The Netherlands
3. Personal Data We Collect
We may collect and process the following categories of personal data:
3.1 Data provided directly by you
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Name
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Company name
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Job title
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Email address
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Telephone number
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Billing and invoicing details
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Any information you voluntarily provide via contact forms, email, or during onboarding
3.2 Data collected automatically
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IP address
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Browser type and version
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Device information
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Operating system
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Date and time of access
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Website usage data (via cookies and analytics tools)
4. Purposes and Legal Bases for Processing
We process personal data only where legally permitted. The purposes and legal bases include:
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Purpose / Legal Basis
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Providing and managing our services / Performance of a contract (Art. 6(1)(b) GDPR)
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Communication and support / Legitimate interest (Art. 6(1)(f))
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Invoicing and accounting / Legal obligation (Art. 6(1)(c))
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Improving our website and services / Legitimate interest (Art. 6(1)(f))
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Marketing communications (if applicable) / Consent (Art. 6(1)(a))
5. Use of Data in AI Advisory & Intermediation
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mygaide may process business-related information to:
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assess AI strategy requirements,
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identify suitable AI solutions or third-party providers,
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support project evaluation.
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mygaide does not sell personal data and does not use Client data to train AI models without explicit consent.
6. Sharing of Personal Data
We may share personal data only where necessary and limited to:
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IT service providers (hosting, email, CRM)
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Accounting and legal advisors
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Selected AI service providers, only with Client consent or instruction
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Authorities where legally required
All third parties are contractually bound to comply with GDPR requirements.
7. International Data Transfers
Where personal data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as:
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EU Standard Contractual Clauses (SCCs), or
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transfers to countries with an EU adequacy decision.
8. Data Retention
We retain personal data only as long as necessary for the purposes for which it was collected, including legal and tax obligations.
Typical retention periods:
Contract and invoicing data: 7 years (Dutch tax law)
Contact and communication data: up to 2 years after last interaction
Marketing data: until consent is withdrawn
9. Security Measures
We implement appropriate technical and organisational measures to protect personal data, including:
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secure hosting environments,
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access controls,
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encryption where appropriate,
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regular security reviews.
10. Your Rights Under GDPR
You have the following rights:
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Right of access – to request a copy of your personal data
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Right to rectification – to correct inaccurate data
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Right to erasure (“right to be forgotten”)
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Right to restriction of processing
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Right to data portability
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Right to object to processing based on legitimate interests
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Right to withdraw consent at any time
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Right to lodge a complaint with a supervisory authority
Requests can be submitted to: info@mygaide.com
11. Cookies and Tracking
mygaide uses cookies and similar technologies to ensure proper website functionality and analytics.
A separate Cookie Policy may apply. Where required, cookies are used only after obtaining consent.
12. Automated Decision-Making
mygaide does not engage in automated decision-making or profiling that produces legal or similarly significant effects within the meaning of Article 22 GDPR.
13. Confidentiality
All personal data is treated as confidential and accessed only by authorised personnel.
14. Changes to This Privacy Policy
We reserve the right to amend this Privacy Policy at any time.
The most recent version will always be available on www.mygaide.com.
15. Contact
For questions regarding this Privacy Policy or the processing of personal data, please contact: